Privacy Policy

Effective Date: July 1, 2025

At Shiv Sai College, accessible at https://shivsaicollege.com/, we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy outlines how we collect, use, store, and protect your data when you visit our website or interact with our services. By using our website, you agree to the practices described in this policy.

1. Information We Collect

We may collect the following types of information:

a. Personal Information

  • Comments: When you leave a comment on our website, we collect the data entered in the comment form, including your name, email address, and website (if provided). Additionally, we collect your IP address and browser user agent string to aid in spam detection.

  • User Accounts: If you register for an account, we collect personal information such as your name, email address, and other details provided in your user profile.

  • Password Resets: If you request a password reset, your IP address will be included in the reset email for security purposes.

b. Non-Personal Information

  • Cookies: We use cookies to enhance your experience on our website. These include:

    • Comment Cookies: If you opt-in, we save your name, email, and website in cookies for your convenience when leaving future comments. These cookies expire after one year.

    • Login Cookies: When you log in, we set cookies to save your login information (lasting two days) and screen display preferences (lasting one year). If you select "Remember Me," your login persists for two weeks.

    • Temporary Cookies: A temporary cookie is set when you visit our login page to check if your browser accepts cookies. This cookie contains no personal data and is deleted when you close your browser.

    • Article Editing Cookies: If you edit or publish an article, a cookie is saved to indicate the post ID of the edited article. This cookie contains no personal data and expires after one day.

  • Embedded Content: Our website may include embedded content (e.g., videos, images) from third-party websites. These websites may collect data, use cookies, or track your interactions, especially if you are logged into their services.

c. Media

If you upload images to our website, we recommend avoiding images with embedded location data (EXIF GPS). Visitors can download and extract location data from images uploaded to the site.

2. How We Use Your Information

We use the collected information for the following purposes:

  • Comment Management: To display, moderate, and approve comments, and to detect and prevent spam.

  • User Experience: To personalize your experience, save your preferences, and facilitate login processes.

  • Security: To protect our website and users by monitoring for suspicious activity and ensuring secure password resets.

  • Analytics: To analyze website usage and improve our content and services (using anonymized data where possible).

  • Communication: To respond to inquiries, provide support, or send password reset emails.

3. How We Share Your Information

We do not sell, trade, or otherwise transfer your personal information to third parties except in the following cases:

  • Spam Detection: Visitor comments may be checked through an automated spam detection service, which may process your comment data and IP address.

  • Third-Party Embedded Content: Embedded content from other websites (e.g., YouTube videos) may collect data as described in their respective privacy policies.

  • Legal Obligations: We may share your data if required by law or to protect the rights, property, or safety of Shiv Sai College, our users, or others.

4. How Long We Retain Your Data

  • Comments: Comments and their metadata are retained indefinitely to recognize and approve follow-up comments automatically.

  • User Profiles: For registered users, personal information provided in user profiles is stored until the user requests deletion or the account is terminated.

  • Cookies: Retention periods for cookies are outlined in the "Cookies" section above.

5. Your Data Protection Rights

You have the following rights regarding your personal data:

  • Access: You can request an exported file of the personal data we hold about you.

  • Correction: You can request to edit or update your personal information.

  • Deletion: You can request the deletion of your personal data, except for data we are required to retain for administrative, legal, or security purposes.

  • Objection: You can object to the processing of your data in certain circumstances.

To exercise these rights, please contact us at [insert contact email or form]. We will respond to your request within 30 days.

6. Where Your Data Is Sent

  • Spam Detection: Comments may be processed by an automated spam detection service, which may involve transferring data to servers outside your country.

  • Third-Party Services: Embedded content providers (e.g., Gravatar, YouTube) may collect and process data according to their privacy policies. Please review their policies for details.

7. Security of Your Data

We implement reasonable technical and organizational measures to protect your personal information from unauthorized access, loss, or misuse. These include:

  • Secure storage of user data.

  • Use of encryption for sensitive data transmission.

  • Regular monitoring and updates to our security practices.

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your data, we cannot guarantee absolute security.

8. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these websites. We encourage you to review the privacy policies of any third-party sites you visit.

9. Gravatar Integration

If you leave a comment, an anonymized string (hash) created from your email address may be sent to the Gravatar service to check if you have a profile picture associated with your email. The Gravatar privacy policy is available at https://automattic.com/privacy/.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of significant changes by posting the updated policy on our website with a revised "Effective Date."

11. Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact us at: gyansree658@gmail.com